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© 2024 Unknown Potential Ltd.
Privacy Policy.
This privacy policy ("Policy") outlines how your personal information is collected, used, and disclosed by Unknown Potential Ltd ("we," "us," or "our"). This Policy applies where we act as a data controller with respect to the personal data of our website visitors and service users, determining the purposes and means of processing that data.
We are dedicated to protecting the privacy of our website visitors and service users. Your personal information will never be sold, shared, or used in any way other than as described here.
By using our website and services and agreeing to this Policy, you consent to our use of cookies in accordance with the terms of this Policy.
Who Will Use My Data?
Unknown Potential Ltd.
For What Purposes?
We will store and process your data to provide our services to you. We may also send any necessary details to competent authorities or other organisations as required by law.
What Happens If I Contact You?
If you contact us as a candidate seeking opportunities, we will use your information to send updates on job vacancies and other relevant information. As a client with potential vacancies, we will use your data to send the requested information and updates relevant to your needs.
What Data Will Be Stored?
We may store personal details such as application forms, identity documents, and bank details for applicants, clients, or employees. Personal data may also be collected from third parties, such as references from former employers.
What Data Will Be Shared?
We will only share information that is relevant to our process of providing services. Your data will only be shared with the third parties as outlined in this Policy.
How Long Will Data Be Stored?
Your data will be stored for up to 5 years following the last interaction, after which it will be archived. For more information, please request our data retention policy.
Who Can Access My Data?
We will never sell or share your data with any third party, except as described in this Policy. We may share your information with regulators, legal authorities, or parties involved in the recruitment process.
How Is My Data Secured?
Your data will be stored on secure servers and protected using industry-standard security protocols. If any data is processed outside the UK, we will ensure appropriate measures are in place to safeguard it.
About This Privacy Policy
We adhere to the General Data Protection Regulation (GDPR), which governs how organisations collect, handle, and store personal information. To comply with these regulations, we ensure personal data is:
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Processed lawfully and fairly
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Collected for specific, lawful purposes
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Adequate, relevant, and not excessive
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Accurate and kept up-to-date
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Not held longer than necessary
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Processed according to the rights of individuals
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Secured against breaches
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Not transferred outside the UK unless the receiving country ensures adequate protection
This Policy outlines our commitment to these principles and explains how we manage data security risks.
Who We Are and How to Contact Us
Unknown Potential Ltd is a UK-based company. If you have questions or concerns about this Policy, you can contact us via:
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Email: gdpr@ukpotential.co.uk
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Website: www.ukpotential.co.uk
Who This Policy Applies To
This Policy applies to all clients (employers), candidates, workers, employees, and other individuals who have shared their data with Unknown Potential Ltd. Processing data is necessary for delivering recruitment and selection services, managing relationships, and operating our business.
What This Policy Covers
We collect and process data based on lawful grounds, including when you:
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Contact us directly
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Use our services
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Engage with us on social media or job boards
Our Lawful Basis for Processing Data
We will only use your personal data for the purpose for which it was collected, ensuring that it is processed lawfully and as reasonably expected. Below are some lawful bases for processing data:
Purpose | Type of Data | Lawful Basis |
|---|---|---|
To provide relevant content | Identity, profile, marketing preferences | Legitimate interest, consent |
To administer and protect our site | Identity, contact, technical data | Legitimate interest, legal obligation |
To deliver services to you | Company details, financial details | Performance of contract, legitimate interest, legal obligation |
To register you as a new client or candidate | Contact details, company details, CVs | Performance of contract, legitimate interest, legal obligation, consent |
Rights Under GDPR
Under the GDPR, you have the following rights:
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Right to Be Informed: Clear information about how we use your data.
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Right to Access: Request copies of your personal data.
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Right to Rectification: Correct inaccurate data.
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Right to Erasure: Request deletion of your data in certain circumstances.
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Right to Restrict Processing: Limit how we use your data.
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Right to Data Portability: Transfer your data to another provider.
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Right to Object: Object to specific types of processing.
You can change your data preferences at any time by contacting us.
Scope of Agreement
By submitting your personal data to us, you agree to its use under this Policy. We may use your information for marketing or relationship management purposes unless you opt out.
How We Store and Process Your Data
Your data is securely stored and processed in the UK. If transferred outside the UK, appropriate safeguards will be in place. We may use third-party providers to help deliver services, including financial services, but will ensure your data is protected.
Third Parties We Work With
We may share your personal data with:
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Clients and candidates relevant to the recruitment process
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IT and system providers
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Legal and professional advisors
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Regulatory bodies where required
We ensure that any third parties handling your data respect its confidentiality and comply with the law.
Security Measures
We use appropriate security measures to protect your data and limit access to those with a business need to know. We will notify you and relevant authorities within 72 hours if any data breaches occur.
Cookies
We use cookies to improve user experience on our website. You can choose to accept or decline cookies in your browser settings. By using our website, you consent to the use of cookies as described in our Cookie Policy.
Contacting Us, Exercising Your Rights, and Complaints
If you have any questions about this Policy, or wish to exercise your rights regarding your personal data, please contact gdpr@ukpotential.co.uk. We aim to respond within 30 days.
If you are not satisfied with our response, you may contact the Information Commissioner's Office (ICO) for further assistance:
Information Commissioner's Office
Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
https://ico.org.uk
This Privacy Policy is subject to review and updates in line with legal and regulatory requirements.